Create new email
Ctrl+Shift+M
Classic Outlook for Windows.
54 shortcuts
Outlook Mail shortcuts
Handle email and calendar efficiently. Here are the most useful key combinations, each with a short explanation. Practise them in the AlphaType trainer afterwards.
Practise these shortcuts nowAll Outlook Mail shortcuts
Create new message or calendar event
Ctrl+N
In whichever Outlook area is active.
Send email
Ctrl+Enter
Sends the open message.
Reply
Ctrl+R
Replies to the selected message.
Reply all
Ctrl+Shift+R
Replies to all recipients.
Forward email
Ctrl+F
Forwards the selected message.
Open selected message
Enter
Opens the message.
Close window or menu
Esc
Closes an open menu or window.
Delete selected item
Del
Moves it to Deleted Items.
Open Inbox
Ctrl+Shift+I
Switches directly to the Inbox.
Open Sent Items
Ctrl+Shift+O
Switches directly to the Outbox.
Open email view
Ctrl+1
Classic Outlook; views may be customized.
Open Calendar
Ctrl+2
Classic Outlook; views may be customized.
Open People/Contacts
Ctrl+4
Classic Outlook; views may be customized.
Open To Do
Ctrl+5
Classic Outlook; views may be customized.
Open Address Book
Ctrl+Shift+B
Opens the address book.
Switch to another folder
Ctrl+Y
Opens the Go to Folder dialog.
Switch to search field
Ctrl+E or F3
Starts the Outlook search.
Clear search results
Esc
Ends the current search.
Open advanced search
Ctrl+Shift+F
Opens Advanced Find in classic Outlook.
Expand search to all email items
Ctrl+Alt+A
Expands the search in the current module.
Limit search to current folder
Ctrl+Alt+K
Limits the search to the active folder.
Open next message
Ctrl+.
Switches to the next open message.
Open previous message
Ctrl+,
Switches to the previous open message.
Switch between panes
F6 or Tab
Switches between folder pane, list and reading pane.
Open previous view
Alt+←
Switches to the previous Outlook view.
Open next view
Alt+→
Switches to the next Outlook view.
Navigate message list
↑ or ↓
Moves the selection in the list.
Move message to folder
Ctrl+Shift+V
Opens the Move dialog.
Copy message to folder
Ctrl+Shift+Y
Opens the Copy dialog.
Mark message as read
Ctrl+Q
Marks the selection as read.
Mark message as unread
Ctrl+U
Marks the selection as unread.
Flag for follow up
Ctrl+Shift+G
Opens the flag dialog.
Create new appointment
Ctrl+Shift+A
Works from any Outlook view.
Create new meeting request
Ctrl+Shift+Q
Creates a meeting request.
Create new contact
Ctrl+Shift+C
Creates a contact.
Create new contact group
Ctrl+Shift+L
Creates a contact group.
Create new task
Ctrl+Shift+K
Creates a task.
Create new note
Ctrl+Shift+N
Creates a note.
Create new folder
Ctrl+Shift+E
Creates an Outlook folder.
Create calendar appointment in calendar pane
Ctrl+N
Creates an appointment when Calendar is active.
Forward meeting request
Ctrl+F
Forwards an appointment or meeting.
Show one day in calendar view
Alt+1
Shows one day in the calendar.
Show two days in calendar view
Alt+2
Shows two days in the calendar.
Show three days in calendar view
Alt+3
Shows three days in the calendar.
Show four days in calendar view
Alt+4
Shows four days in the calendar.
Check name in a message
Ctrl+K
Completes or checks recipient names.
Save email as draft
Ctrl+S
Saves the draft.
Print email
Ctrl+P
Prints the selected or open item.
Insert hyperlink
Ctrl+K
In a message or another text element.
Copy
Ctrl+C
Copies the selection.
Cut
Ctrl+X
Cuts the selection.
Paste
Ctrl+V
Pastes the clipboard.
Undo action
Ctrl+Z
Undoes the last action.
Learning Outlook Mail efficiently
Start with a few combinations you use often and repeat them in context. AlphaType shows the task, lets you practise the keys and gives immediate feedback.